Information type Where saved Rentention period Rational process of deletion software database - info about people who have completed an online assessment and who have presented at a face to face health check microsoft azure servers 1 month after their 76th birthday To allow for 5-year recall cycle, and to add value to health check through reviewing previous appointment details and to allow people to login and review / update their information manual - by digital development team extracted data from database for quarterly returns to PHE BI hub secure folder 3 monthsTo allow reasonable time for data analysis, and to respond to clarifications from PHEmanually delete previous download of csv file - BI hub analyist scanned signature of consent (consent booklet cover sheet) Only if client hasn't been though online checker. s:drive secure folder, 1 month after their 76th birthday To acompany the retention of their personal information manual - Yorwellbeing adminstrator emails from YorWellbeing service to an individual confirming their appointment Sent from YorWellbeing emailS drive secure folderDeleted when they attend an appointment no need to keep after their appointment date manual - by yorwellbeing officer spreadsheet of appointment booking informations:drive secure folder, 1 month after their 76th birthday to support quarterly reporting to PHE and other service evaluationmanual - by yorwellbeing administrator any contact with client through mobile phone (text, call, voicemail)on secure mobile phone 5 working days no reason to keep after use, with expection of immediate clarification of details manual - by yorwellbeing officer GP letter produced after the health check s:drive secure folder3 working days or until the letter has been sentno need to keep after the letter has been emailed to the GP from the YWB GCSX accountmanual - by yorwellbeing adminstrator the email sent from yorwellbeing officer to YWB GCSX email (GP letter attached)york.gov.uk email1 working day no need to keep after use manual - by yorwellbeing officer the email recieved in YWB GCSX emai from yorwellbeing officer (GP letter attached)GCSX inbox3 working days no need to keep after use manual - by yorwellbeing administrator a copy of the email sent to the GP after the health check (with GP letter attached)s:drive secure folder, 1 month after their 76th birthday as proof of sending, in case of GP query and to add value to the health check through reviewing previous records manual - by yorwellbeing administrator HbA1c, Lipid and Control values downloaded from the Point of Care Test (POCT) MachineSaved on USB drive and then downloaded onto s:drive secure folder, 1 month or until controls are completed on each POCT machine as proof of clients values and the machine and YorWellbeing officer for validation purposes manual - by yorwellbeing fficer from USB once downloaded Transfer of data from CYC to York St. John.DocEx Email / File5 working days or until file has been downloadedfor data validation between CYC and YSJ for evaluation purposesmanual - by officer sending the email Requests from individuals who want to withdraw their consent and/or exercise any of the rights of individuals 3 years from date of requestto comply with legislation regarding withdrawing consent where the lawful reason for processing is consent and/or rights of individuals requests Audit trail of what has changed and/or been removed.