{
  "fields": [{"id":"_id","type":"int"},{"id":"Information type","type":"text"},{"id":"Where saved","type":"text"},{"id":"Rentention period","type":"text"},{"id":"Rational","type":"text"},{"id":"process of deletion","type":"text"}],
  "records": [
    [1,"Information type ","Where saved ","Rentention period ","Rational ","process of deletion "],
    [2,"software database - info about people who have completed an online assessment and who have presented at a face to face health check ","microsoft azure servers ","1 month after their 76th birthday ","To allow for 5-year recall cycle, and to add value to health check through reviewing previous appointment details and to allow people to login and review / update their information ","manual - by digital development team "],
    [3,"extracted data from database for quarterly returns to PHE ","BI hub secure folder ","3 months","To allow reasonable time for data analysis, and to respond to clarifications from PHE","manually delete previous download of csv file - BI hub analyist "],
    [4,"scanned signature of consent (consent booklet cover sheet) Only if client hasn't been though online checker. ","s:drive secure folder, ","1 month after their 76th birthday ","To acompany the retention of their personal information ","manual - Yorwellbeing adminstrator "],
    [5,"emails from YorWellbeing service to an individual confirming their appointment Sent from YorWellbeing email","S drive secure folder","Deleted when they attend an appointment ","no need to keep after their appointment date ","manual - by yorwellbeing officer "],
    [6,"spreadsheet of appointment booking information","s:drive secure folder, ","1 month after their 76th birthday ","to support quarterly reporting to PHE and other service evaluation","manual - by yorwellbeing administrator "],
    [7,"any contact with client through mobile phone (text, call, voicemail)","on secure mobile phone ","5 working days ","no reason to keep after use, with expection of immediate clarification of details ","manual - by yorwellbeing officer "],
    [8,"GP letter produced after the health check ","s:drive secure folder","3 working days or until the letter has been sent","no need to keep after the letter has been emailed to the GP from the YWB GCSX account","manual - by yorwellbeing adminstrator "],
    [9,"the email sent from yorwellbeing officer to YWB GCSX email (GP letter attached)","york.gov.uk email","1 working day ","no need to keep after use ","manual - by yorwellbeing officer "],
    [10,"the email recieved in YWB GCSX emai from yorwellbeing officer (GP letter attached)","GCSX inbox","3 working days ","no need to keep after use ","manual - by yorwellbeing administrator "],
    [11,"a copy of the email sent to the GP after the health check (with GP letter attached)","s:drive secure folder, ","1 month after their 76th birthday ","as proof of sending, in case of GP query and to add value to the health check through reviewing previous records ","manual - by yorwellbeing administrator "],
    [12,"HbA1c, Lipid and Control values downloaded from the Point of Care Test (POCT) Machine","Saved on USB drive and then downloaded onto s:drive secure folder, ","1 month or until controls are completed on each POCT machine ","as proof of clients values and the machine and YorWellbeing officer for validation purposes ","manual - by yorwellbeing fficer from USB once downloaded"],
    [13,"Transfer of data from CYC to York St. John.","DocEx Email / File","5 working days or until file has been downloaded","for data validation between CYC and YSJ for evaluation purposes","manual - by officer sending the email"],
    [14,"Requests from individuals who want to withdraw their consent  and/or exercise any of the rights of individuals ","","3 years from date of request","to comply with legislation regarding withdrawing consent where the lawful reason for processing is consent and/or rights of individuals requests ","Audit trail of what has changed and/or been removed."]
]}